Privacy Policy

You are currently visiting the website of Intelli5 Inc.

When you use our website or services, we collect information that may identify you. Protecting your privacy is important to us. All personal information collected is used in accordance with this philosophy and solely to provide you with personalized services and an optimized online experience.

This privacy policy (the "Privacy Policy") explains what personal information we collect, how it is used and stored, your rights regarding it, and how to contact us with any questions or concerns.

The Privacy Officer at Intelli5 ensures compliance with applicable privacy laws and responds to any privacy-related requests. They can be reached at: confidentialite@intelli5.com.

1. What is personal information?

Personal information is any information about a natural person that can identify them, directly or indirectly. For example, an online identifier or IP address may be considered personal information when it can be associated with a person.

2. When does the Privacy Policy apply?

This Privacy Policy applies to our website and all services we offer (collectively, the "Services").

By visiting, accessing, or using our Services, you accept this Privacy Policy. If you do not agree with it, please do not use our Services.

Our Services may contain third-party content or features, including links to external websites or social media integrations. Intelli5 is not responsible for the privacy practices of these third parties.

3. When do we collect your personal information?

We may collect your personal information in the following situations:

  • when you register for our Services;
  • when you apply for a job within our organization;
  • when you communicate or interact with our representatives.

4. What personal information do we collect and why?

We may collect personal information such as your name, phone number, email address, and residential address to provide you with Services tailored to your needs.

With your consent, this information may also be used for the following purposes:

  • personalize the Services offered;
  • manage your account;
  • facilitate your transactions;
  • provide you with support;
  • conduct analysis and research;
  • comply with applicable legal and regulatory obligations.

When required by law, we obtain your explicit consent before collecting, using, or disclosing your personal information. You may withdraw your consent at any time, subject to certain legal obligations.

Some information may also be collected indirectly through cookies. Please see the cookies section below for more details.

5. Where and for how long do we store your personal information?

Your personal information may be hosted on:

  • cloud storage services;
  • database management systems;
  • secure servers;
  • encrypted storage solutions;
  • authorized third-party vendor applications.

We retain your personal information only for the duration necessary to fulfill the purposes for which it was collected, after which it is securely destroyed.

Information collected as part of a job application may be retained for a reasonable period to offer you potential future opportunities, subject to your consent and right of withdrawal.

Certain information, particularly that related to billing and payments, may be retained for a period of seven (7) years in accordance with applicable tax laws.

Some personal information may be hosted or processed outside Quebec. In such cases, Intelli5 ensures that appropriate contractual and organizational measures are in place to provide a level of protection equivalent to that provided by Quebec legislation.

6. How do we protect your personal information?

We implement contractual, technical, and organizational measures to protect your personal information against loss, unauthorized access, misuse, disclosure, or modification.

Employees with access to personal information receive training on best practices in cybersecurity and data protection. Our partners and suppliers are also required to comply with equivalent obligations.

7. Who can access your personal information?

Your personal information may be accessed or disclosed only to:

  • authorized employees;
  • authorized partners;
  • authorized external service providers.

8. Your rights

In accordance with applicable laws, you have the right to:

  • know how your personal information is collected and used;
  • access your personal information;
  • request its rectification or update;
  • request its deletion, subject to legal retention obligations;
  • withdraw your consent;
  • restrict the processing of your information;
  • request the portability of your personal information in a structured and commonly used technological format.

To exercise your rights, you may contact our Privacy Officer at confidentialite@intelli5.com.

9. Use of cookies

Cookies are small files placed on your device when browsing a website. They are used to recognize users and improve site navigation and performance.

Our website does not use any non-essential cookies, such as marketing or targeted advertising cookies. Only cookies strictly necessary for the proper functioning and performance of the site may be used and cannot be disabled.

10. Changes

We may modify this Privacy Policy to reflect legal or operational changes. Any updates will be posted on our website.

This Privacy Policy is effective as of January 1, 2025.